A note made for the meeting
The “Meeting” template already has participants, date and time, agenda, decisions and to-dos. The note shows up in the calendar on the day of the meeting, and reopens from there.
Sound familiar?
«After the meeting nobody knows who does what.»
An hour of meeting, ten lines of notes, three decisions. A week later the decisions are different memories in different heads, and the notes sit in a document nobody reopened. The problem isn't taking notes: it is what the notes do afterwards.
What happens today
- Notes live in a separate document, with no date and no list of who was there.
- Decisions are sentences in the middle of the text: nobody collects them, nobody reminds you.
- To assign a task you copy it into another app, and from then on nobody knows which version is true.
- Those who missed it get a summary by email, and ask anyway.
How gethrs solves it
Decisions become tasks
A line with a checkbox is a real task: give it an assignee and a due date, and it shows up in the Tasks area of whoever has to do it. Ticking it there ticks the box in the minutes.
Shared with those who were there, and those who weren't
The note is shared by email, read-only or read-write. Two people on the same note see each other's cursors and their changes merge. Whoever missed it reads it instead of asking.
Transcript and summary, if you want them
A meeting note has fields for the transcript and the summary, which you write or paste from wherever you have them. Search looks there too.
In practice
- Create a note from the “Meeting” template and fill in participants and time: it appears in the calendar.
- Under “To do” write a checkbox line for every decision, with the name of who does it.
- Share the note with the participants. Every task already has an assignee and a due date in the Tasks area.
Questions
- Can the template be changed?
- Yes: any note of yours can become a template. If your weekly meeting always has the same sections, you write them once.
- Does it record the meeting audio?
- No. Dictation writes what you say, in the language you pick, without saving audio. The transcript is a text field: yours, or pasted from wherever you have it.
- Does the person receiving the note need an account?
- Yes, to open it: they sign in with Google, with the same address you sent the invitation to. During the beta that address needs a seat too.
Other problems we know
- “Evernote keeps costing more”One .enex file and your notes are here: notebooks, tags, attachments, checklists.
- “Every app now writes for me”Zero AI in the editor. Two features that use a model, off until you switch them on.
- “I know I wrote it, I can't find it”One search over titles, text, tags and inside attachments: PDFs, Word, Excel, photos.
- “My to-dos live in three places”A checkbox in a note is a task: due date, reminder, priority, in the Tasks area and the calendar.
- “No connection, it won't open”Local copy and a save queue: read and write in the tunnel, it goes out by itself later.
- “I'm afraid of getting locked in”Export everything in a readable file, anytime. A read password on sensitive notes.